Managing purchase orders can be a daunting task for any AP team using Oracle NetSuite. With the constant influx of POs, invoices, and receipts, the potential for errors or delays is significant. But it doesn’t have to be that way.
Routable’s PO matching solution is designed to simplify your purchasing workflow while ensuring your AP processes are faster, more accurate, and highly accountable.
Here’s what makes our PO Matching solution a game-changer:
Speed through PO matching with confidence
Tired of manual PO matching slowing you down? Routable helps you to speed through PO matching while ensuring accuracy and accountability in your AP processes. By automating routine tasks, you free up valuable time for your team to focus on strategic initiatives.
Automation configured for you
We understand that every business is unique. That’s why our PO matching automation is configurable specifically for your business, matching your desired workflows, improving coding accuracy, and reducing errors. Say goodbye to one-size-fits-all solutions and hello to automation configured for your needs.
Prevent overpayments and unauthorized purchases
Financial leaks can drain your resources. With our PO matching feature, you can prevent overpayments, billing errors, receiving errors, and unauthorized purchases. Protect your bottom line by ensuring every payment is accurate and authorized.
Accountability and control over expenses and inventory
Empower your team to swiftly identify and resolve expense and inventory discrepancies, before they impact your financials. With the ability to hold payments until discrepancies are addressed, you not only maintain accurate financial reporting, but also strengthen accountability across departments, ensuring that you’re always audit-ready with clear documentation.
Feature Highlights
- Automatically link bill lines with PO lines: We use the fastest OCR and algorithmic matching to automatically connect bill lines with corresponding PO lines, eliminating manual data entry and reducing errors.
- Rapid matching of POs, receipts, and invoices: Accelerate your processes with rapid matching, reducing time spent on reconciliation and increasing efficiency.
- Flexible bill to PO linking: Automate the linking process, create links using PO data from NetSuite, or opt for manual linking—the choice is yours.
- Apply PO line coding automatically: Once linked, PO line coding is automatically applied to bill line items, ensuring consistency and accuracy across all documents.
- Quickly review discrepancies: Identify and address expense and inventory discrepancies swiftly, preventing small issues from becoming big problems.
- Hold payments with discrepancies: Place payments on hold for bills with discrepancies, or proceed once they’ve been reviewed and approved, ensuring you only pay for what you receive.
- Approve discrepancies easily: Handle bill-to-PO-to-receipt discrepancies with ease, approving them directly within Routable.
- Advanced payable approval rules: Use our sophisticated approval rules to streamline your workflows, or bypass approvals altogether when POs match bills perfectly or discrepancies are approved.
- Hold payments awaiting receipt: Ensure that payments are only made for bills where goods or services have been received, adding an extra layer of financial security.
How to start using PO matching
At this time, PO matching in Routable is available to NetSuite customers, though integrations with additional ERPs are on our roadmap.
If you’re a current Routable customer and want to start using our PO matching services, simply reach out to success@routable.com to get the feature enabled in your account.
If you’re a new customer and want to learn how Routable can automate your invoice processing, payments, vendor onboarding, approval, and compliance flows, schedule a demo with us.
