Approval workflows automated your way

Whether you’re managing 100 or 100,000 bills and payments per month, automate your approval process with workflows designed to fit your organization’s unique requirements.

Approvals built for accountants, by accountants

Complicated or simple approval needs? Tackle any combination with our industry-leading configurability.

Easily configure approval conditions without consultants or engineersEasily configure approval conditions without consultants or engineers
Supports custom conditions from your accounting softwareSupports custom conditions from your accounting software
Use pre-built conditions or sync conditions from your accounting software, such as vendor, location, invoice amount, and moreUse pre-built conditions or sync conditions from your accounting software, such as vendor, location, invoice amount, and more

Delight your approvers

Delight your team with the ability to customize approvals to match how they work.

Approvers can see all the bills they need to approve in one location
Powerful reports give finance teams the data they needPowerful reports give finance teams the data they need
Auditors get full access to audit logs to track every paymentAuditors get full access to audit logs to track every payment

Faster approvals for faster payments

Increase the speed and accuracy of your approvals while reducing costs and frustration.

Automatically route bills based on configured rulesAutomatically route bills based on configured rules
Approve bill payments one at a time or bulk approve multiple bills or payments at onceApprove bill payments one at a time or bulk approve multiple bills or payments at once
Instantly resolve blocked or urgent bills with approval bypass for account administratorsInstantly resolve blocked or urgent bills with approval bypass for account administrators

Audit-ready invoice lifecycle visibility

Accelerate your invoice-to-pay lifecycle by ensuring stakeholders have visibility into pending approvals - while meeting compliance requirements.

Improve stakeholder visibility by adding approvers outside of your standard rules Improve stakeholder visibility by adding approvers outside of your standard rules 
Clearly see which conditions or bill details trigger the approval neededClearly see which conditions or bill details trigger the approval needed
Complete audit log of pending and completed approvals to expedite discovery during auditsComplete audit log of pending and completed approvals to expedite discovery during audits

Approval workflow features

Dynamic approval rules

Create custom approval flows depending on prebuilt conditions or sync existing conditions from your accounting software.

  • Vendor
  • Bill creator
  • GL account
  • Department
  • Location / Class / Item
  • Project (depending on accounting software)
  • Custom fields and conditions
  • And more

Single-level approvals

Set up a single level of approvals on your payables and/or receivables. This setting requires one or more team members to approve payments or invoices over a certain amount.

Multi-level approvals

Set up multiple levels of approvals that require subsequent approvals from different members of your team. With each approval level, you can require approval from any of the listed team members for that level, or you can require approval from all of the listed team members for that level. 

Super approver (approval bypass)

Role that can bypass approval steps and give “final” approval.

Mass approvals

Give your approvers their time back. Approver(s) can simultaneously approve multiple bills in bulk.

Email approvals

Approve payments directly from your email inbox.

  • Approve in the email by clicking the Approve button
  • Approve by replying to the email with “approved” 

Manually add approvers during bill creation

Approvers can be added on a one-time basis when a bill is created.

Bulk replace approver across all rules

Replace approvers at once without having to manually update each rule.

Audit tracking (global approval rules)

A full audit log of pending and completed approvals is available for your audits.

"Since implementing Routable, our payment process has become much more efficient and cost-effective. By streamlining our accounts payable process, we've saved around 40% on annual costs, and the integration with QuickBooks Online has been extremely beneficial.”

Travis TranBusiness Operations, Excel Plumbing Supply & Showroom

Modern finance teams run on Routable

Industry-leading finance teams use Routable to automate their accounts payable. Say goodbye to manual finance tasks, saving you time and money.

80%

80% reduction in manual payment tasks through automation and our easy-to-use software

$100k

Save hundreds of thousands a year by moving to our automated AP/AR solution


25%

25% reduction in reconciliation efforts with our real-time 2-way accounting software sync

Approval workflows FAQs

Additional resources

The importance of invoice approval workflows

Learn more
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7 tell-tale reasons your AP software is out of date

Learn more
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A smarter way to scale 
accounts payable

Routable is the fastest and most efficient way to manage your accounts payable.

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