December 2024
(1) New line item view
Line items can now be viewed in the form on the right side of the PDF viewing area, under “Bill details”, or in the existing expanded full-width drawer along the bottom.
Click “View with full-width drawer” or “View within form” in the line items section to change the line items layout. See it in action.
(2) Tax Improvements
New vendor search and filter functionality
We’ve made some improvements to the tax tools table that make it even easier to see important vendor information. Now, when opening the tax tools table, you’ll see columns for “Legal entity name” and “Business type.”
These updates will help you more easily search for vendors by name (either business name or legal name) and filter through vendors by business type.
This is the first in many updates coming to vendor tax tools. Stay tuned for more!
Optional tax form collection
Now you can choose whether or not you want to collect tax information on a vendor by vendor basis. Simply exclude them from that process when creating a new vendor and that vendor will not be asked to provide tax information during the onboard flow.
Simplified international tax collection
Entity type and FACTA status fields have been updated from mandatory to optional fields during your international vendor tax collection process. As these fields do not apply to all international vendors, we believe this will aid in any confusion the mandatory fields had previously caused.
October 2024
(1) New table views
We’ve updated the look and feel of our “Inbox”, “Receivables” and “Companies” tables to match the recent updates made to the “Payables” table.
These updates include new table headers and styling. Plus, this new foundation allows us to include more data in each table, and gives you the flexibility to view only the data that’s most relevant.
🖱️ Added bonus: you can now open links in new tabs from all of our updated tables with the right click of your mouse!
(2) OCR enhancements
We’ve made some updates to the way that our OCR recognizes currencies on your invoices. Now, when scanning an invoice, Routable will more accurately detect and code the currency on the invoice, instead of coding your bill in only your default currency
(3) Better filtering for “Unpaid” tabs
Now when viewing the “Unpaid Bills” or “Unpaid Invoices'” tabs, you’ll have a clear view of all your outstanding bills and invoices.
Payables and receivables in: Needs Approval, Pending, Ready to Send, and Scheduled will now appear in these lists.
(4) NetSuite Memorized transactions removed
We’ve removed NetSuite Memorized transactions from the bills available to import list. We received feedback that because these types of bills are not actionable (even in NetSuite) they were cluttering bill import lists. So poof, now they’re gone!
September 2024
(1) New Payables table view
We’re excited to announce the release of new, faster, and more functional tables.
Each table view under your “Payables” drop down (unpaid bills, needs approval etc.) has gotten a major refresh that includes new filters, styling, headers, and even a new status component. This new foundation allows us to include more data in the tables and provide more flexibility for you to view only the data you want.
Stay tuned for similar updates coming to the “Inbox”, “Receivables” and “Companies” tables.
(2) New due date sorting options for imported bill table
Now when viewing imported bills, you can choose the direction you’d like them to be sorted by due date. Previously, the default sorting was done by displaying bills with due date from newest to oldest, but we’ve added in the ability to do the reverse. To sort your bills by due date from oldest to newest, simply click on the gear at the top of the table and select “Due date: Oldest to Newest.”
August 2024
(1) PO matching for NetSuite
Routable will automatically link bills in our platform with POs created in NetSuite, categorize them as expenses or items, and identify discrepancies in amounts, quantities, and prices. Combined with our industry-leading, real-time two-way sync, automating the PO matching process has never been easier.
- Automatically link bill lines with PO lines with OCR & machine learning
- Add new line items, import PO data from NetSuite, or manually link bill lines to PO lines
- Quickly review discrepancies for both expenses and inventory items
2-way PO matching for NetSuite will be available very soon with 3-way matching following quickly. PO matching for Sage Intacct is on our roadmap. Please contact success@routable.com if you’re interested in learning more.
(2) Auto logout
Forgetting to log out of your Routable account can leave your company vulnerable to security risks, unauthorized access, or even fraud. In our continuing effort to keep your data, and your vendor’s data secure, we have implemented auto logout functionality.
Starting now, when a user has been inactive for a period of 2 hours or more, their user session will be automatically terminated. Please be mindful that incomplete work may not be saved upon auto log out. To avoid disruptions to your work, we advise that you not undertake large updates to things like approval workflows if you are not able to complete the updates within a single session.
To maximize the security of your account, this feature cannot be disabled. Admins, however, can submit a Support request to adjust the settings to better align with your business’s needs.
For more information about this release please visit our Help Center.
July 2024
(1) Auto enroll vendors in compliance checks
We’ve added additional functionality to our Vendor Compliance Checks feature that can auto-enroll vendors in TIN and watchlist checks once they’re reached a predetermined payment threshold.
For instance, if you set your threshold at $600, you’ll ensure that you have verified tax information and confirmation of no watchlist hits for any US vendor you’ll need to send a 1099 at the end of the year.
To have Vendor Compliance Checks added to your Routable account or to set up new auto enroll workflows, please reach out to success@routable.com.
(2) Updated line item view in payable details
We’ve made additional updates to the design of the payable details page to show all line items in a table view.
This allows approvers to see all the coded details associated with each item (amount, department, location etc.), in a single view making it easier to review important information at a glance and authorize payments efficiently.
(3) New locations for Support Links
We’ve improved the location of our Support links in the Routable app.
Instead of the floating icon in the bottom right of your screen, you’ll now find links to Support on the left navigation menu while in your inbox, and in the top right of your screen when creating a new payable or receivable, or when viewing payable details.
June 2024
(1) SSO with SAML
Now, authorized users can login to their Routable account using the same set of credentials set out in your company’s security policy.
SSO in Routable works with Security Assertion Markup Language (SAML) compatible identity providers such as Microsoft Azure, Okta / Auth0, OneLogin, and more!
To learn more about enabling SSO for your Routable account, please reach out to success@routable.com.
(2) Improved vendor currency selection
Previously, when creating a vendor in Routable, the vendor’s default currency was assigned as their local currency, and synced to your accounting software that way. But, we’ve made some improvements!
Now, when creating a vendor in Routable, you can select any currency to be assigned to that vendor and it will automatically sync to your accounting software.
Want to pay a French vendor in USD? We’ve got you covered.
May 2024
(1) Vendor Compliance Checks
When creating or editing a payable, you’re now able to see uploaded attachments on the left, and bill and payment details on the right, with an expandable drawer for line items at the bottom.
With this update, you can:
- More quickly and easily create bills
- More easily review line items for accuracy
- Drag the file-viewer and line-item sections to the size you want on your screen
When creating or editing a payable, you’re now able to see uploaded attachments on the left, and bill and payment details on the right, with an expandable drawer for line items at the bottom.
With this update, you can:
- More quickly and easily create bills
- More easily review line items for accuracy
- Drag the file-viewer and line-item sections to the size you want on your screen
(3) Collapsible sidebar
When hovering over the Routable sidebar, an icon will now appear that allows you to collapse and expand. With this update, the “quick switch” functionality has also changed. Now, when you click your company name, the quick switch menu will pop up, centered on your screen.
March 2024
(1) A new view for your payables
You may have noticed that the bill and payment details page is looking a little different. That’s because we’ve revamped it to include more information from the associated bill. You’ll now see that you can easily view all of your line items with some additional details on hover.
With this update, approvers can ensure they are reviewing all of the details that were coded when the payable was created and confidently authorize payments, knowing nothing has been missed.
This release is just the first in a series of enhancements for the payable details page. We’ll keep you updated as the next improvements go live.
January 2024
(1) Assign approvers automatically by Tracking Project
Now you can assign approvers with your accounting software’s custom field, “Tracking Project” when using enterprise approval rules. Approvers in your accounting system will sync to Routable and get automatically assigned to the payable.
Visit Approval Rules in Settings, create a new rule, and select “Tracking Project” to assign approvers.
This update includes support for NetSuite, Sage Intacct, and QuickBooks Online, however project values map to the Customer field for QuickBooks Online. At this time, the Xero integration does not support this field.
December 2023
(1) Always know when funds will arrive
You can now accurately see when payments sent through Routable will arrive.
Before, when sending payments you would see a range of when the payment would arrive. We have eliminated the vagueness and now provide the exact date funds will arrive, taking into consideration banking holidays, weekends, and delivery speeds.
(2) Vendor tax filing improvements
1099-NEC and 1042-S filing
Download ready-to-go filing data for 1099 and 1042 forms, compatible with Tax1099 and Track1099. Choose which data to export with filters for 1099-NEC, 1099-MISC, and 1042-S.
1099-K Filter
Easily sort and view which of your vendors meet the 1099-K qualifications for year end filing requirements.
(3) Accounting software sync error page
We’ve introduced a new Sync Error page for clients who utilize Routable’s two-way sync with their accounting software. With this page you can:
- Easily troubleshoot errors with provided resolution steps
- Clear errors that are no longer relevant
- Resolve sync errors
To navigate to this page, click on the sidebar menu in the lower left of your screen, then select “View Sync Errors.”
November 2023
(1) Vendor tax management tools
We’ve been hard at work adding tax management functionality to the Routable platform. Recent additions and improvements include:
Tax tools center
A new Tax Tools center is now available under the “Companies” drop down in the Routable dashboard. Here, you’re able to easily see all of your eligible tax vendors and any vendors whose W8/W9 you’re missing. Apply filters such as country, created date, and total amount paid to drill down to relevant vendors, then bulk request tax information from all of them with the click of a button.
And, when the time comes to export vendor 1042s and 1099s in preparation for tax filing, you can download CSV templates that allow you to make data adjustments before uploading them to your preferred E-filing system, including Tax1099 and Track1099.
Self-serve tax settings
Match your team’s workflow and streamline vendor onboarding – Customers can now enable or disable tax collection. Tax collection enables customers to request tax information from their vendors when this setting is enabled. However, when the tax setting is disabled, customers will still have access to add tax forms in Routable.
Tax form entry
Adding to our W8/W9 collection feature, you can now enter and upload tax forms you have collected from your vendors in Routable, allowing you to have a central hub for all the tax documents you need at year end.
Collect W8 via API
Our API now supports the collection of W8 information from non-US vendors.
(2) Bill import bill number filter
If you use the accounting software import flow to add your payable to Routable, you now can search for bills by bill number. To search for multiple bills, you can input a comma-separated list into the search box.
(3) Use the Routable Balance with Sage Intacct
Our Sage Intacct integration now supports the Routable Balance. Make same-day and next-day payments with your Routable Balance and see those payments reflected in Intacct.
(4) Payment reference number sync for international payments
When you make an international payment, the payment reference number will be recorded on the payment transaction in your connected accounting software.
(5) API enhancements
- We’ve added several new webhooks letting you know about Company changes in Routable:
- company.created
- company.invited
- company.invitation_accepted
- payment_method.created
- tax_form.created
- We’ve deprecated the item resource, in favor of payable and receivable, to more closely match the API endpoints.
- You can now List Webhook Events directly through the API! If you need to re-fire events, want to double-check you got them all, or just view historical events, this endpoint will allow you to query and filter the list. The last 30 days of webhook data will be available through this endpoint at any given time.
September 2023
(1) Self-Serve Tax Settings
Match your team’s workflow and streamline vendor onboarding – Customers can now disable or disable tax collection. Tax collection enables customers to request tax information from their vendors when this setting is enabled. However, when the tax setting is disabled, customers will still have access to add tax forms in Routable.
(2) Same and Next Day ACH payments funded from a bank account
Routable has long supported fast ACH payments through the Routable Balance but now, our clients have the flexibility to skip the pre-funding and send their payments *even faster* with direct transfers from their bank.
Here’s how to take advantage of this new functionality:
- When using the Routable Dashboard, simply select your bank account as the funding source instead of your Routable balance.
- When using the Routable API, use the identifier of your bank account in the `withdraw_from_account` field in the create a payable request payload.
